Special Addendum During COVID-19 Pandemic
For Parents & Guardians
Don Moyer Boys & Girls Club is operating under a “new normal” during these challenging times. Just know that our #1 priority is the safety of your child. The safety protocols will be followed as recommended by the Center for Disease Control & Prevention (CDC) which includes periodic handwashing, and teaching our youth to prevent the spread of viruses.
Don Moyer Boys & Girls Club is the only place that some of the families in our community can turn to when schools are closed. We have carefully considered the risks of our Club reopening, as well as the risks of disruption to service over the summer for families in our community. We believe that reopening for limited service will fill a critical need to the community. Don Moyer Boys & Girls Club will remain vigilant to protect the well-being of the members and staff.
Please be aware of some prevention measures we are instituting:
- Other than staff, only children will be allowed in the building (drop off & pick up will be held outside the doors).
- Before entering the building all staff & youth will have their temperature taken and recorded three times daily.
- Handwashing will be implemented every 60 minutes throughout the program day.
- Social distancing and avoiding physical contact whether it be member-to-member or staff-to-member will be of priority.
As recommended if you or your child is sick, please keep them home.
Drop-off & Pick-up Procedures:
Upon arrival to the parking lot walk with your child to the video monitoring buzz system. If another parent/child(ren) is at the door, please remain in your car until the child(ren) have entered the facility and the parent has returned to their vehicle. A staff member will:
- Screen your child(ren) on the patio by taking and recording your child(ren)’s temperature. We will record the time & date of the temperature each time at 12:30 p.m. and 3:00 p.m.
- Child(ren) will be immediately taken to wash their hands by singing either the “ABC” song or a song of their choice for 20 seconds following CDC recommendations and then sent to their program area.
- When picking up please remain in vehicle if another parent/child is at the entrance. Be prepared to show an ID card or we may give you a number to share with staff from the video buzz in monitoring system that will be required to say upon pick up. Please stay in front of the video monitor so we can visibly see and speak with you.
- Once authorization of pick up is verified, we will release your child(ren) to you. Please note, your child(ren) will not be released to an individual that is not on the authorized pick up list with appropriate ID.
If a confirmed case has entered our building, regardless of community transmission:
We will implement short-term closure procedures regardless of community spread if an infected person has been in our building. If this happens, CDC recommends the following procedures regardless of the level of community spread:
- Coordinate with local health officials. Once learning of a COVID-19 case in someone who has been in the Club we will immediately notify the local Champaign-Urbana Public Health officials. These officials will help us determine a course of action for our childcare program.
- Dismiss your child(ren) and most staff for 2-5 days. This initial short-term dismissal allows time for the local health officials to gain a better understanding of the COVID-19 situation impacting the Club. This allows the local health officials to help us determine appropriate next steps, including whether an extended closure duration is needed to stop or slow further spread of COVID-19.
- Local health officials’ recommendations and duration of Club dismissals will be made on a case-by-case basis using the most up-to-date information about COVID-19 and the specific cases in the community.
- Discourage staff, students, and their families from gathering or socializing anywhere. This includes group childcare arrangements, as well as gathering at places like a friend’s house, a favorite restaurant, or the local shopping mall.
- Communicate with staff, parents, and Club members. Coordinate with local health officials to communicate closure and closing decisions and the possible COVID-19 exposure.
- This communication to the community will align with the communication plan in the Club’s Policy & Procedure Plan.
- We plan to include messages to counter potential stigma and discrimination.
- In such a circumstance, it is critical to maintain confidentiality of your child(ren) and/or staff member as required by the Americans with Disabilities Act and the Family Education Rights and Privacy Act.
- Clean and disinfect thoroughly.
- We will close off areas used by the individuals with COVID-19 and wait as long as practical before beginning cleaning and disinfection to minimize potential for exposure to respiratory droplets. Open outside doors and windows to increase air circulation in the area. If possible, wait up to 24 hours before beginning cleaning and disinfection.
- Cleaning staff shall clean and disinfect all areas (e.g., offices, bathrooms, and common areas) used by the ill persons, focusing especially on frequently touched surfaces.
- Make decisions about extending the Club closure length. Temporarily dismissing childcare programs is a strategy to stop or slow the further spread of COVID-19 in communities.
- During Club closure (after cleaning and disinfection), childcare programs may stay open for staff members (unless ill) while students stay home. Keeping facilities open: a) allows staff to develop and deliver virtual programming remotely, thus maintaining continuity of learning; and b) allows other staff members to continue to provide services and help with additional response efforts. Decisions on which, if any, staff should be allowed in the Club shall be made in collaboration with local health officials.
- The Board of Directors and CEO shall seek guidance from local health officials to determine when child(ren) and staff should return to the Club and what additional steps are needed for the community. In addition, Club members and staff who are well but are taking care of or share a home with someone with a case of COVID-19 shall follow instructions from local health officials to determine when to return to the Club.
Procedures for child(ren) and/or staff who are sick during Club hours
- If your child(ren) develops a fever of over 99.5 at the Club, we will notify you immediately and separate the youth with a staff member until you pick them up.
- You will be required to call your health care provider to discuss your child’s symptoms and possibly see the health care professional.
- A Doctor’s note is required noting that the child(ren) is cleared to return to the Club.
- If you, your child or anyone in the home is tested and positive for COVID-19, please notify us immediately so we can follow the proper protocols and notify the Livingston County Health Department.
- Follow self-isolation recommendations as provided by the CDC.
- If a family member or if you or your child has been in contact with a confirmed case of COVID-19, self-quarantine for 14 days and do not return to the Club until after the 14-15 day quarantine.
What we request from you as a parent/guardian:
- Communicate with us daily, let us know if anyone at home may be showing signs/symptoms of any respiratory infections such as a fever/dry-cough/shortness of breath, or chills.
- If anyone has traveled to high numbers of COVID-19 cases let us know.
- If anyone in your household has tested positive for COVID-19 please notify us immediately.
What to bring to the Club:
- Healthy happy child(ren) with a light jacket (if needed) and a smile.
- Plastic or metal water bottle
- A wipeable lotion bottle that we can wipe off frequently for your child, we will put their name on it and they can use after washing their hands. (All the handwashing is drying out their hands)
What not to bring to the Club:
- Personal property including cell phones, tablets, chromes, and/or any other personal items.
- We wipe down our washable markers, computers, keyboards, etc. we have playing cards that are laminated so they can be easily wiped off throughout the day, we are unable to uphold our cleaning, prevention and sanitization procedures if items are brought in that we are not aware of. Please leave all toys, fidgets, etc. and other items at home.
We are providing lunch and a snack every day. Please let us know if your child has any allergies.
We know this “new normal” is a big transition and we thank you for entrusting your child(ren) with us. Please read this entire document as our policies before COVID-19 are still in effect as well including our medication policy, holding and storing medication and emergency medication procedures.
Our first call in an emergency is 911 and then we will notify you if your child(ren) are in an emergency situation.